Info for Artists + Application

The October 2025 show will be held for the first time ever at The Dome Arena in Henrietta!!  The show dates are October 4th and 5th from 10-5.  Please read the following information, the application link will be below. 

ARTIST INFORMATION
Please read the following information before submitting your application:

The space where the show will be held is the Minett Hall, located off the vestibule of The Dome Arena.  Mayday! Underground is a carefully curated indie craft show that allows ONLY handmade items. If you are unsure whether your work would be a good fit, please look at our photo albums on Facebook to get a feel for the show aesthetic.

KEY DATES
July 25th, 2025: Application deadline
July 28th, 2025: Notification of acceptance, waitlist, or denial
August 9th, 2025: Booth payment due
September 5th, 2025 : Last day to drop out and receive a full refund of booth fee.

We are NO LONGER leaving the application open for late entries to the waitlist.

FEE
Booth fee is $250 for a 10×10 space, and $150 for a 6×8 space. You may also rent an 8 foot banguet table for $7.  Chairs can be provided at no cost.  We will be collecting the booth fee via Paypal after acceptance, you will receive an invoice.  Failure to submit your booth fee by the deadline will result in forfeiture of your booth.  If this is your very first juried show, we are pleased to offer you $50 off your booth fee.

SECURITY   We will NOT have Security as this space will be locked and not accessible until the next morning.  We do not recommend leaving cash and we are not liable for any loss or damage that occurs during the event. 

BOOTH
Booth size is 10 feet by 10 feet, or 6×8, please indicate which size booth you are applying for. Electricity will be available upon request at no additional charge. We are generally able to accommodate requests for electric access and wall placement, but you will need to bring extension cords and power strips.  There is  WiFi available to us during the event.

Tables will be available for rent for $7 each, chairs are available for free. You must bring all materials necessary to set up your booth.

APPLICATION INFO
The application calls for a business name and business website. Etsy, Facebook, Instagram, Flickr, or a blog featuring your work are all acceptable.

After you submit your application, you WILL receive an email from wufoo with your application information. This is proof that you applied.  IF YOU DO NOT RECEIVE A CONFIRMATION EMAIL, YOUR APPLICATION HAS NOT BEEN RECEIVED.  Generally this seems to be an issue with image sizes or incorrect website links.  If the application does not go through, it will clear itself and you’ll need to restart.

PHOTO REQUIREMENTS
The application calls for 5 photos. We DO NOT accept photos by e-mail.

Please use the following naming convention:
• Product photos: yourbusinessname1, yourbusinessname2, yourbusinessname3
• Booth photo: yourbusinessnamebooth
• Photo for social media use: yourbusinessnamemedia

File format must be .jpg
Maximum file size is 1MB

PLEASE NOTE **PHOTO SUBMISSIONS THAT DO NOT FOLLOW THESE PARAMETERS WILL NOT BE JURIED, and we hate to turn people away for improperly formatted files, but we cannot spend the time to make the corrections.  In the past we have discovered that some Apple product users have difficulty editing file names on their devices, so you may need to use a laptop to rename your files.  WE WILL NOT REVIEW APPLICATIONS WITH INCORRECTLY NAMED FILES.  This makes it almost impossible to post pictures to the artist album and spotlights. As of 2024 this policy is enforced, don’t get left out over a technicality!!

SWAG REQUIREMENTS
One of the big draws that brings our early crowd are the Swag Bags, this is the reason we have a big rush right at the beginning! You will be required to submit 10 SMALL pieces of swag. However, if you don’t want to (or cannot due to pricing etc) donate items, you can opt to pay a $10 swag fee that will help us offset the cost of obtaining suitable swag as needed. Accepted artists will receive information on how to get the swag to us.

Types of swag we’re looking for: Buttons, pins, notecards, mini prints, small objects, magnets, bookmarks, earrings, pendants, stickers, and so on. We’ll be assembling a total of 82 swag bags.

ADVERTISING
Every penny of your booth fee goes toward show expenses, administrative costs (website maintenance etc) and the following advertising:

Extensive targeted Facebook and Instagram ads
Flier and postcard distribution throughout the greater Rochester area
Press release to local news media
Artist spotlights on all Mayday! Underground social media channels
All artist spotlights now receive paid boosting

DISCLAIMERS
Please note that prior acceptance to the Mayday! Underground show does not guarantee acceptance to future shows. We typically receive at least 200 applications for around 70 spaces, and we try to feature new artists at every show.

If you bring work that was not included in your application or approved by the jury, you will be asked to remove it. This may affect your acceptance to future Mayday! events.  You may also be asked to remove copyrighted materials.

The building will be open for you to set up at 8am Saturday morning at the latest, but is typically unlocked at 7am. 

You will participate at your own risk. You cannot hold the Dome Arena or Mayday! Underground responsible for any damages to yourself or your property.

IF YOU ARE READY TO APPLY NOW CLICK HERE

 

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